Student and academic hotel reimbursement

For 2009, limited hotel reimbursement is available for students and academics to defray a portion of the cost of hotel rooms at the InterContinental San Francisco.

Reimbursement will take the form of a $40 reduction of each night's stay, up to a maximum of 5 nights, at the InterContinental San Francisco Hotel. Other hotels do not qualify. Funds are limited and will be made available on a first-come, first-serve basis. Please see the requirements for eligibility below.

Eligibility

  1. Students presenting in the poster or oral sessions
  2. Academic invited speakers
  3. Academic poster presenters

Criteria for selection are:

  1. Submit your abstract by the deadline of December 15, 2008.
  2. Register for the meeting by the pre-registration deadline of April 3, 2009.
  3. State the number of room nights requested.
  4. Attend the meeting and present the poster or talk.

How to apply and file for reimbursement:

  1. Please check the box on the abstract submission form to apply for reimbursement.
  2. After notification that your abstract has been accepted for presentation, register for the meeting and make your hotel reservations by the advanced registration deadline.
  3. Request travel expense vouchers at the SIM registration desk at the meeting site.
  4. Submit travel vouchers to SIM, with all required receipts, within 30 days of the close of the meeting.

The hotel room rate is $206 +tax per night. There are also a limited NUMBER of rooms available at the government rate.